Posting Transactions that has document date in unopened period.

First, checkout below a conversation between me and one of my clients:

Client : “We need option to void invoice recorded at a vendor account with a date in unopened period.”

Me     : “Unfortunately the only available option is to open the year!”

Client : “Let us wait until year end, but the question is why would GP allow this in the beginning??

In fact, GP allows such operation, it allows setting the Document Date to unopened period and the posting date to the current period, which logically couldn’t be correct.

image

The big problem right now is when trying to void this invoice, using “Void Open Payables Transactions” form, GP will not allow to have the Void Date before Document Date, neither having the Void Date in an unopened period check messages below:

image

image

Today, Frank Hamelly in one of his great tips pointed us to a “free” tool developed by the MBS team to prevent such operation, the tool is called “Document Date Verify Tool”, just contact MBS Professional Services and they will send it to you.

Summery about the tool from its documentation:

“When a document date is entered in the following windows, a check will be performed to determine if the document date is in a fiscal period. If the date does not fall within a valid fiscal period, a message will be issued and the user will not be allowed to continue until the date is in a valid period.

 

Payables Transaction Entry

Receivables Transaction Entry

Invoice Entry PM

Manual Payment Entry

SOP Entry

IV Transaction Entry

Cash Receipts Entry

POP PO Entry

Receiving Entry

POP Invoice Entry

 

This customization will also do a validation if the period is closed. If the Document Date falls in a period that is closed, a message will be issued that will allow the user to correct the date or continue on leaving the date.”

Hope that helps.

Regards,

Mohammad R. Daoud
MVP, MCP, MCBMSP, MCTS, MCBMSS
Software Development Manager
+962 – 79 – 999 65 85
Great Package For Business Solutions
daoudm@greatpbs.com
http://www.greatpbs.com

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About Mohammad R. Daoud
Mohammad R. Daoud has been working as a Microsoft Dynamics GP consultant since 2004. His career path started with version 7.5; he studied every single tip of the application technicalities and did allot of successful implementations that includes functional consultations, analysis, and custom development projects. He holds a graduate degree in Computer Science and currently he is pursuing MBA degree in Accounting. In January 2007 he was nominated to the Microsoft Most Valuable Professional (MVP) certificate and was certified in April 2008 due to his online contributions in the Dynamics Community (Dynamics GP Newsgroups, Forums, User Groups and his blog: http://mohdaoud.blogspot.com). Worth to mention that he was also listed as one of the Microsoft Dynamics Top 100 Most Influential People in 2009 by DynamicsWorld. And more... • Demonstrated Passion for MS Products through participating in beta testing for some product versions, an effective member of Microsoft Connect. • Talented in securing strong high quality relationships with premier customers, partners and sales teams passionately and profitably. • Dedicated to meeting the expectations and requirements of internal and/or external customers • Problem Solver – Uses systematic approach to uncover true problem(s) and practical solution and can marshal resources to solve problem! • Proven record of effective account management, including Account Planning, Opportunity Management, and Business Management Excellence and working as part of a larger virtual team • Successful in delivering high quality technical engagements in the enterprise Dynamics GP implementations area according to customer requirements. • Dedicated, Committed, Self Motivated, Creative and highly focused with excellent communication, Negotiation, presentation, Active Listening and Objection Handling skills. • Experienced in Profitable researches and studies including white papers and technical presentations.

One Response to Posting Transactions that has document date in unopened period.

  1. I found this post very informative and interesting.But I don't know the reason that images on this post are not loading.Can you help?

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